Body Corporate Management
Body Corporate Management has been a specialised arm of Matthews Real Estate over 35 years. We are a practising member of Strata Community Australia (QLD) Ltd.
With more than 300 of the over 640 bodies corporate currently in our portfolio being partnered with us for more than 15 years we are proving every day that we have trusted relationships with our clients.
10 great reasons to choose Matthews Real Estate as your Body Corporate Manager:
We assure that your Body Corporate meets the requirements and complies with all legislations relating to Body Corporate Management.
Our qualified and professional Body Corporate Management Team has an average experience of more than seven years in the business.
With the firm residing in the area for over 80 years we have highly regarded local reputation and knowledge.
Our arrears control systems and procedures will give you the peace of knowing that no Levy contributions are missed.
We will respond to all enquiries efficiently while providing accurate knowledge and advice based on the relevant legislation and our extensive knowledge of the industry and market.
All trades people that we recommend are screened, licensed, insured.
We will always respect the privacy and rights of all clients while complying with the standards documented in the Privacy Act when it comes to handling any personal details and information.
We will respect the rights and dignity of all clients at all times and will provide our clients with professional, friendly, helpful and timely service.
Competitive and Transparent Fee Structure
We believe in demonstrating the value of our professional management services. All fees that you pay are clearly identified, predictable and completely transparent.
The principal, Trevor Matthews, is a vital part of the Body Corporate Management Team and is only a phone call away if needed.
Duties of the Body Corporate Manager
The body corporate may authorise the manager to exercise some or all of the powers of the committee.
Usually, the manager is authorised to exercise the powers of the secretary and treasurer. This means the manager will be responsible for matters such as
- calling committee and general meetings
- sending out levy notices and by-law contravention notices
- forwarding the minutes of meetings
- managing the body corporate funds.
The committee and lot owners should be very clear about what the manger's duties are and may need to negotiate any extra duties it wishes the manager to perform.
The manager is not responsible for maintenance of the scheme, but may coordinate work on the specific direction of the committee.
Meet our Body Corporate team
To make it easier for you to communicate with us, we list the management team in their specialized positions, however, each of the personnel has a firm understanding of all Body Corporate matters and will help you wherever possible.
Trevor Matthews - Manager & Principal
Carolyn Nolan - PA to Trevor Matthews / AGM Notices
Michelle Clair - Body Corporate Establishment / New body Corporate Developments
Rhonda Dennerley - Operations Manager / Commercial Leasing
Rachel Job - Body Corporate Manager
Samantha Young - Reception
Julie Bretag - Accountant
Lisa Anderson - Accounts Receivable (Levies) / Arrears
Jo Dillon - Accounts Payable / Information Certificates
Leisa Green - Insurance Policies / Insurance Claims
Amanda Chisholm - Forms 8 / Change of Address / Minutes
Jennie Delany - Fire Compliance
Beata Disteldorf - Administration Assistant
BC1 - Buildings named A to J & Commercial buildings
Rachel Job - Team Leader / Disclosure Statements
Alison Carling - BC Administration
Katy Hansen - BC Administration
Jodie Sperling - BC Assistant
BC2 - Buildings named K to Z
Zoe Roublev - Team leader
Melinda Ewin - BC Administration
Maddison Elvin - BC Administration
Sharon Byrne - BC Assistant / Disclosure Statements
FAQ - Matthews Body Corporate
What is a Body Corporate?
A Body Corporate (or Owners Corporation) is a legal entity that is created when a Community Titles Scheme (CTS) is registered with the Department of Natural Resources.
A Community Titles Scheme (CTS) comprises of jointly administered lots (scheme land) and the community management statement (CMS) that defines that administration. Community titles schemes allow you to privately own an area of land or part of a building, as well as share common property and facilities with other owners and occupiers.
A community titles scheme comprises:
- at least 2 lots
- common property
- a single body corporate
- a single community management statement.
Four regulations modules exist to meet the needs of different types of community titles schemes:
- Small Schemes.
The regulations modules set out rules relating to committees, general meetings, financial and property management and insurance.
Every owner of a lot in a community titles scheme is a member of the body corporate. Owners do not have a choice as to whether or not they will be a body corporate member.
The body corporate deals with either physical property issues or issues relating to people living together. Physical property includes gardens, tennis courts, driveways etc. and issues relating to people living together include parking, behaviour and noise.
The Body corporate can make decisions at either a general meeting of all the owners or a meeting of the committee. In other words, people can’t make individual decisions.
What Does the Body Corporate Do?
The body corporate is given powers under the legislation to carry out its necessary duties.
The body corporate:
- maintains, manages and controls the common property on behalf of owners
- decides the amounts to be paid by the owners to make sure the body corporate can operate
- makes and enforces its own rules, called by-laws, which tell owners and other people who live in the scheme what they can and cannot do
- takes out insurance on behalf of owners, such as public risk insurance over the common property and building insurance
- manages and controls body corporate assets
- keeps records for the body corporate, including minutes of meetings, roll of owners details, financial accounts, registers of assets, improvements to common property by owners, engagements and authorisations.
The body corporate makes decisions about these and other things at general meetings and through the committee.
What is the role of the Committee?
The committee is made up of lot owners or people who act for them.
The committee is in charge of:
- looking after the administrative and day-to-day running of the body corporate
- making decisions on behalf of the body corporate
- putting the lawful decisions of the body corporate into place.
The committee can make decisions by calling a committee meeting or by voting outside a committee meeting.
Can I be on the Committee?
The opportunity to elect new committee members occurs at each Annual General Meeting (AGM) of your body corporate. The secretary must serve notice on each owner, inviting nominations for the election of chairperson, secretary, treasurer or ordinary member of the committee. Remember, unless the body corporate resolves otherwise, this election must be by secret ballot.
How is a Body Corporate financed?
All owners pay a contribution ( levy) that’s agreed to at the annual general meeting.
There are two types:
- a contribution to the administration fund, which covers day-to-day things like insurance premiums
- a contribution to a sinking fund, which covers future capital expenses like driveway refurbishment, repainting, replacing carpets, overhauling the lift and repairing roofs and gutters.
Contributions usually go up if new work needs to be done or additional expenses pop up. If you’re an owner you can vote against an increase or put up a motion for a different amount if you want. Body corporate managers can also put forward a motion for an increase in contributions.
By being actively involved in the running of a body corporate you can have a real say in how funds are spent and how projects are planned, so get involved!